Background
Enrolment
Access
Special Authority eForms
Background
Providers can easily access the Special Authority eForms website through Profile EMR.
An eForm is an online version of a paper form. It’s more secure and generally submitted and returns decisions more quickly than faxes. For certain medications, requests that previously took up to 10 days can be approved within hours.
Special Authority (SA) requests can be submitted online through the Provincial Health Services Authority (PHSA) eForms platform.
For up-to-date information on Special Authority, visit https://www.gov.bc.ca/pharmacarespecialauthority.
Note: You can continue to fax in SA requests, if needed or if you cannot currently access eForms. However, faxed requests won't be auto-adjudicated and your patients won't be able to readily track the request in Health Gateway. Faxes are also less secure than eForms, take longer to submit, and are adjudicated more slowly.
Important: Since the launch of the Special Authority button in Profile EMR, we will no longer be creating new or updating standalone forms and recommend for all providers to use the eForms website.
Enrolment
Health Authority prescribers who are using the Health Authority network or VPN are already pre-approved for access to SA eForms.
However, if you cannot access the eForms website, begin by completing the eForms enrolment spreadsheet (XLS) for an individual or group request. All fields are required. Email the completed spreadsheet to eFormsenrolment@phsa.ca, cc-ing your manager or health authority leadership. Once approved, you will receive an email confirming your access to eForms, with a link and instructions. If you submitted a group request, please distribute the information to each person accordingly.
Access
Note: The Special Authority button will open to the appropriate website in your default web browser.
In order to use the eForms website, you need to be on the Health Authority network (or VPN) and sign in with your Health Authority credentials. A password isn’t required – it will recognize your email address and the fact that you are on a work computer.
The Special Authority button is found on the New Encounter Toolbar. The button directs you to the eForms website: https://www.eforms.healthbc.org/.
Once you are in the Provincial eForms Launcher website, click on Special Authority Sign-in button.
Your current client's PHN had been automatically copied on your clipboard. Once you arrive at the Special Authority eForms website, you can simply Paste (ctrl + V) the PHN into the appropriate field to search for the client.
Special Authority eForms
For up-to-date information on Special Authority, visit https://www.gov.bc.ca/pharmacarespecialauthority.