Add a Client ID Photo

Contents

Overview

Pre-requisites

Add Client ID Photo from Client Registration Form

Add Client ID Photo from a New Encounter

Outcome

Overview

The Client ID Photo is visibly available for each medical record.  This article illustrates the steps that can be conducted in Profile EMR to upload an image of your Client's Medical record. 

Below is the link the instructional video: 

Add Client ID Photo Video

Pre-requisites

1. Webcam must be ordered from Service Catalogue under Peripherals.
2. Plug it into desired computer via USB                                                                               
3. Choose a well lit location and set up the camera                                                         
4. Optional:  Mark an X on the floor where the client should stand 
5. Pin Camera App to taskbar on your computer for future use.
6. Adjust the settings in the Camera App to the Webcam. Click on this  icon to change the camera. 
7. Please ensure that you save the file as .png before uploading the file in Profile EMR. 

Resources

Technical support will only be provided to webcams that have been ordered from the Service Catalogue. 

VCH HelpDesk Telephone: [phone]

Add Client ID Photo from Client Registration Form

1. Launch Profile EMR.  Log in with your credentials. 
2. Click on the “Client Registration” icon in the toolbar.                                                     
3. Search and select client.  Once you have selected your Client, the Client Registration will open for pertaining client.
4. Click on the “Open Photo” button.

1. Click on the “Browse For Photo” button and navigate to the folder where you saved your photo. Select the photo you wish to use from your file directory and then click Open.                                   
2. Click the “Save” button to save your image, then click Ok and close out of the Add Photos for window by clicking on the “x” on the top right. 

Add a Client ID Photo from New Encounter

1. Launch Profile EMR.  Log in with your credentials. 
2. Click on the "New Encounter" icon on the toolbar.                                                                 
3. In the body of your New Encounter, typing photo\ to launch the Photo Form.
4. When in a New Encounter and using this feature, the photo form will automatically select the “Save as client’s profile photo” radio button by default.
5. Click on the “Browse For Photo” button and select the photo you wish to use from your file directory.                                                       
6. Click Save to save your image, then click on the x to close out of this window.

Outcome

1. With your client selected, click on the “Alter Client” button in the toolbar.
2. Click on the Personal segment in the toolbar of the Alter client window.
3. You can now see that your client photo will now appear in Photo ID section.
4. The Client ID Photo is also visible in the Clinical Information Panel at the top of the client medical record.