Background
“Pseudonym Client/Record/Registration” means a client who does not intend to have their true
identity known in a health record. The client’s name follows an established naming convention that is
easily identifiable and consists of a standardized prefix and a pseudonym of the client’s choosing.
- “Nominal Client/Record/Registration” means a client who agrees to disclose their true legal personal identity in their health record and can be fully identified. It is a record/registration which includes true demographic information.
More information from the SHOP Pseudonym Client Registration policy and the Lower Mainland Consolidated LMC Pseudonym Client Registration Procedures and Guidelines
Approval for Use of Pseudonyms
Each department must have approval from their Health Organization’s approval body before registering Pseudonyms. Areas that have not received approval to create Pseudonym Records must register Clients under their administrative identity that matches their government issued ID (e.g., BC Services Card).
The following programs that use Profile EMR have been approved to do pseudonym client registration (in the context of sexual health):
- Gilwest Clinic (POS = GIL)
- PHSA BCCDC STI clinic (POS = CPS)
- VCH Health Initiative for Men (POS = HiM)
Note: Clinical services at HiM is provided by VCH STOP HIV program
Related Website
Health Information Management Services