Onboarding (New Staff) Checklist

It is the program's responsibility to onboard new staff so that the new staff can use the functionality of Profile EMR.

This includes: Access and Training to Profile EMR, access to the Scanned Processor  Medinet, Care Connect,  Specific forms for Physicians, Nurse Practitioners and Registered Nurses with a Certified Practice Designation and the Scanned Processor 

This article will assist you in arranging access to the following:

1. Access/Training for Profile EMR and Membership to Place of Service (POS)

Description	Person Responsible Reference Articles
Submit a completed dual "PARIS/EMR Training Registration & Change Access Form" for new staff Form needs to be signed off by an identified POS delegate and returned to IMITS (as indicated on form) Submit a "Profile EMR Confidentiality Undertaking Form" To have your digital signature uploaded into Profile EMR, please print and sign the attached form with same name (bottom of page)	VCH and PHC Access to EMR and PARIS Site Delegates (page 2-3 of form) Profile EMR Confidentiality Undertaking Form

2. Access to the Scanned Processor 

Description	Person Responsible  Reference Articles
Access is for administrative staff that support the Scan/Fax functionality  Access Scan/Fax Folder  Attach scanned document to client's record	Administrative delegates  Manage Access to ScanFax Network Folder Scan Processor Naming Protocol

 

3. Access to Medinet (PharmaNet) for Clinicians

Description	Person Responsible Reference Articles
In Profile EMR, the Medinet button provides direct access to PharmaNet Health care practitioners must be authorized by the Ministry of Health to access PharmaNet  PharmaNet will display a list of all prescriptions dispensed in a community pharmacy in B.C.  Medinet will store the health care practitioners  credentials so they can access PharmaNet	Help File Medinet

 

4.  Access to Care Connect for Clinicians

Description	Person Responsible Reference Articles
British Columbia's secure, view only Electronic Health Record solution.   Profile EMR has the CareConnect icon which allows user to connect within the EMR system	Help File CareConnect

5. Forms for Physicians

Description	Person Responsible Reference Articles
Teleplan Application To attach a physician's MSP number to a clinic's payee number so that encounter billing can be submitted to the BC Ministry of Health	Physician Application for Teleplan Service - HLTH 2820
Alternate Payment Program   needs to be filled out every 5 years	Physician Assignment of Payment due to Practitioner under the Medical Service Plan HLTH 2875
Excelleris AUA  and Provider Information   to receive pathology and radiology results electronically	Physician Result Distribution Pathology and radiology Results and Transcriptions

6.  Forms for Nurse Practitioners

Description	Person Responsible Reference Articles
Teleplan Application To attach a Nurse Practitioner's  MSP number to a clinic's payee number so that encounter billing can be submitted to the BC Ministry of Health	Nurse practitioner Application for Teleplan Service HLTH 2820
Excelleris AUA  and Provider Information   to receive pathology and radiology results electronically	Nurse Practitioner Result Distribution Pathology and radiology Results and Transcriptions

7. Form for Registered Nurses with Certified Practice designation

Description	Person Responsible Reference Articles
Excelleris AUA  and Provider Information   to receive pathology and radiology results electronically	Registered Nurse (c) Result Distribution Pathology and radiology Results and Transcriptions